Pre-meeting brief

This optional brief works like a short stakeholder interview. It helps James prepare for your call, and at the end it turns your answers into a one-page needs brief you can copy, download or email.

Every question already holds the answer "Not sure / prefer to answer at a later time". Keep it, or replace it with your own words. Only your name and email are required.

Nothing you type here is stored or sent by this site. The brief stays in your browser until you choose to copy it, download it or email it. Have not booked a call yet? Start a project.

JavaScript is off in your browser, so this page shows every question at once and cannot build the brief for you. The button at the end opens your email app with your answers addressed to hello@moatsafety.com. That email is long, and some email apps cut it off or do not open it, so check the draft before you send it.

Stakeholders

Names, roles or groups are all fine.

Who is asking for this work?

Who decides whether it goes ahead?

Who will use or operate the result?

Who else is affected and should be consulted?

Is there a regulator or approver involved?

Problem

Where things stand and where you want them to be.

What happens today?

What should happen instead?

Why now?

What has already been tried?

Constraints

The limits the solution has to live within.

Where will it operate? For example a road vehicle, a boat, an aircraft or drone, or a fixed site.

Hardware already in place

Interfaces and data sources it must work with

Privacy or regulatory limits

Security or export limits Describe the kind of limit only. Do not include controlled or classified details.

Technology you must use

Technology you must avoid

Success criteria

Up to three outcomes you could measure, most important first. For example "detect X at Y meters with Z% recall".

Outcome 1: what should be true when it works?

Outcome 1: how would you test it?

Outcome 2: what should be true when it works?

Outcome 2: how would you test it?

Outcome 3: what should be true when it works?

Outcome 3: how would you test it?

Budget

Rough is fine. This checks for fit; it is not a commitment.

Budget range

Funding status

Anything else about budget or how it is approved?

Timeline

Dates can be rough, for example "spring 2027".

When would you like to start?

Hard deadline, if any

What drives that deadline?

When will you decide who does the work?

Contact

Who the brief is from. Only your name and email are required.

Name (required)

Email (required)

Organization

Your role

Phone

How did you hear about MOAT Safety?

Before you send: without JavaScript, the button below opens your email app with all of your answers in one long email to hello@moatsafety.com. Some email apps cut off an email this long, or do not open at all. Check that the draft holds every answer. If it does not, or no email app opens, copy your answers into a new email to hello@moatsafety.com.